MARINA TOWER ASSOCIATION
Committee Charter
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Term of Office:
One-Year Term
Reporting Structure:
The Committee will report
to the chairman elected to the committee. The chairman will report
to the Property Manager to present concerns and recommendations of The Committee
to the Board of Directors.
DUTIES OF THE COMMITTEE
Chairman:
The Committee must elect a
Chairman to serve as a presiding member over all of the committee
members and would represent the committee as such during each
committee meeting. The Chairman’s duties include preparing for the
committee meetings, laying the necessary groundwork for the tasks
assigned to the committee, and prepare the agenda for each meeting.
The Chairman must also submit the committee’s recommendations to the
Board at a Board meeting.
Secretary:
The Committee must also
elect a secretary to take minutes at each committee meeting. Minutes
must be submitted to the Property Manager ten (10) days prior to the
next Board meeting so that it is included in the Board packet for
the Board for review and discuss at the Board meeting. |
Responsibilities
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Rules & Regulations Enforcement |
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Purpose: |
To periodically
review the Association’s Rules and Regulations, making
recommendations to the Board as needed and to provide, in writing,
reports of any observed violations of the Association’s rules to the
Management Company. |
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Duties: |
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To interface with
Management to report and monitor violations on a regular basis.
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To conduct
violation hearings when necessary to aid in the enforcement of the
governing documents in accordance with the CC&R’s and Rules
Enforcement Policy.
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To make
recommendations to the Board regarding any changes or amendments
to the rules and regulations.
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To submit a
monthly written Committee Report and Meeting Minutes to the Board,
via the Management Company, 10 days prior to the next Board
meeting, to be included in the Monthly Board Meeting package.
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Reporting Structure: |
Through Management to the
Board of Directors. |
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Building & Landscape |
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Purpose: |
To ensure that the
common areas of the Association are maintained in order to preserve
and enhance property values, AND to ensure that the landscaped areas
of the Association are maintained in order to preserve and enhance
property values. |
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Duties: |
- To coordinate, through the
Property Management Company, the maintenance of the Common Areas
(including, but not limited to, the building common interiors,
exteriors, pool area, etc) and the enhancement of the landscaped
areas.
- To recommend to the Board
aesthetic and maintenance standards that will preserve the value,
desirability and attractiveness of the Pinnacle.
- To perform a monthly walk-through
of the community noting items of concern for both the common areas
of the building and the exterior landscaped areas.
- To submit a
monthly written Committee Report and Meeting Minutes to the Board
via the Management Company, 10 days prior to the next Board
meeting, to be included in the Monthly Board Meeting package.
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Reporting Structure: |
Through Management to the
Board of Directors. |
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Communications & Website |
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Purpose: |
To continually
review and maintain the Association's website and electronic
newsletters while working closely with the third party contractor.
Will assist the Board with review of content and proper
distribution. |
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Duties: |
- To interface with
Management to report and monitor information and ease of use on a
regular basis.
- To make
recommendations to the Association Board regarding any adjustments
of issues that may occur.
- To submit a
monthly written Committee Report and Meeting Minutes to the Board
via the Management Company, 10 days prior to the next Board
meeting, to be included in the Monthly Board Meeting package.
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Reporting Structure: |
Through Management to the
Board of Directors. |
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Budget Allocation: |
$750.00 annually for Website &
E-newsletter Services |
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Safety & Staff |
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Purpose: |
To review the
Association's day-to-day Safety issues, making recommendations to
the Board as needed, in writing. To review and make
recommendations for improvements and / or enhancements to the
Emergency Preparedness Manual. |
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Duties: |
- To interface with
Management to report and monitor resident safety on a regular
basis.
- To make
recommendations to the Association Board regarding any safety
issues that may arise.
- To submit a
monthly written Committee Report and Meeting Minutes to the Board
via the Management Company, 10 days prior to the next Board
meeting, to be included in the Monthly Board Meeting package.
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Reporting Structure: |
Through Management to the
Board of Directors. |
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Finance |
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Purpose: |
To assist Management in the process of developing
the annual budget. This committee will also review the
Association's financial statements and provide, in writing, their
observations regarding the status of the budget, what large expenses
were paid out and what large expenses are anticipated to be paid out
in the near future. They will also make recommendations for
the purchase of low-risk investments, such as CD's. |
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Duties: |
- To prepare the initial draft budget on an
annual basis and present it to the Management Company and the
Board of Directors.
- To interface with Management on a regular basis
regarding anticipated expenses.
- To make recommendations to the Association
Board regarding budgeting and investment options.
- To submit a
monthly written Finance Report to the Board
via the Management Company, 10 days prior to the next Board
meeting, to be included in the Monthly Board Meeting package.
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Reporting Structure: |
Through Management to the
Board of Directors. |
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